How to Create a Training Module Using Microsoft PowerPoint

While attending a training or watching a tutorial, are you wondering how it was created? Learning a new skill or technique can be fun if it is taught well. A knowledgeable coach supplemented with a well-crafted learning module goes a long way.

Many expensive software such as Articulate, RoboHelp, or Adobe Captivate can help you create professional training modules. However, if you are an organization or a small team and do not have access to these programs, you can create an e-learning module using Microsoft PowerPoint.

Let’s take a look at the elements of a good tutorial and how to create one.

1. Components of a learning module

Each learning unit usually consists of three components:

  1. objectiveClearly defined goals define expectations from the unit. By reading this slide, the learner should understand what to expect after completing the unit. Add a related image to the target slide.

    Learning Unit Objectives

  2. main body: This includes information and conceptual activities such as quizzes or multiple-choice questions to check the learner’s understanding. This section makes up the majority of the unit. Concepts should be well organized across multiple segments.
  3. summary: This is the last slide that concludes the unit. It should align with goals and be easy to remember. You do not need to add an image to this slide.

    Learning unit summary slide with bullet points.

2. Create a mind map of the learning module

PPT mind map of the learning unit

A mind map helps you brainstorm and achieve clarity of ideas, and it can help you visualize the entire learning unit. Depending on the complexity of the modules, you can either use mind mapping apps like Miro or Figma or pen and paper. Alternatively, you can create the mind map in PPT.

To create a mind map for a learning module, follow these steps:

  1. Create the top level titles, name, and target of the unit.

  2. Add sub-elements such as unit names, objectives, and components. This exercise helps you structure the entire unit in PowerPoint.

  3. In a PPT, create slides matching the titles of the mind map.

  4. If you work in a team, assign 3-4 slides to each member.

  5. Add detailed content on each slide.

3. Set an attribute to Learning Module

Slide Master Format

Applying a consistent color palette and adding a company logo to all slides is essential to a professional-looking unit.

You can ask the company that designs the unit for the color, theme, and logo. Else, you can define a custom color group. To apply the theme to your module:

  1. Open Microsoft PowerPoint and select New > Blank Presentation.

  2. click Opinion > Ski expert.

    Slide Master Options

  3. Select the color, font, and themes from the drop-down list in the list.

  4. To add placeholder, table, or chart content, select File Ski expert > Insert a placeholder option in the menu.

  5. To place a logo or any other image, click Insert > Image. Choose the media and place it at the top of the page.

  6. click Close the main view.

  7. Apply the same font to the entire learning module by clicking Home > Replace > Replace Fonts. In the With Drop down menu, select the font you want.

All slides will have the same color and logo, and you don’t need to edit individual slides.

Related: How to Effortlessly Find the Perfect Color Scheme or Combination

4. Content Format

It’s a good idea to apply a uniform format to your slides. So when the learner watches the output in slideshow mode, or you are recording the presentation, the transitions are smooth. Break the concept into bullets so that it is easy to understand.

Enter relevant images to complete the content. They help break the monotony of the text and help to quickly understand the most complex tasks. You can also use one of PPT’s many features, such as smart art, shapes, or animation, to convey complex information.

Here are some ways to format content.

  • SmartArt is a graphic that helps you visually present your information. You can click Insert > SmartArt And choose the format that conveys the content best. Double click on the art and add your points.

    Add smart art

  • Microsoft has ready-to-use shapes like squares, circles, and arrows that can be helpful in visualizing your message. For example, you can use a set of figures to explain a formula on one slide and a use case on the next.

    Explain an example using shapes.

  • You are Animation or transition effects can be applied to the text in the slide by selecting the appropriate option in the menu bar. For example, you can fade into one concept at a time to help the reader focus on it. tap on Animation part to preview the effects.

    Add animation presentation on PPT

  • Each learning unit contains a quiz or multiple choice question activity to test the learner’s knowledge. You can apply Click to reveal Style using animation. Instead, display the question and choices in one slide, repeat them and change the color of the correct answer.

    quiz on a slide

The learning module must have a balance between the different formatting options. Exaggerating any effect that could distract the reader from actual learning. If possible, consult the company’s brand or style guide.

Related: How to add a watermark in PowerPoint

5. Add a sound

Recording sound on a PPT slide

Not many people enjoy reading training material, no matter how creative it is. To make the learning experience enjoyable, add an audio commentary to the slides.

There are many ways to record audio in PPT. Therefore, choose the method according to your audience and the goal of the unit:

  1. In the menu, tap Recordings > Slide Show Recording > Recording from scratch. The whole module is presented as a slideshow, and you can add audio and video in the background.

  2. If you want to record audio for a specific slide, go to the slide and tap it My voice > Audio Recording. This option gives you the freedom to explain the content at your own pace.

  3. Enter a name to register and tap red button.

  4. Stop recording by clicking Stop button. The registration symbol is displayed on the slide.

  5. click Export to video To save your presentation as a video file.

Good sound features

An essential aspect of recording a voiceover is not to read the content as is, as that does not add value. You should summarize the information where possible. Here are some points to remember while recording a voiceover.

  • Synchronize your voice with transition or animation effects.

  • Pause after the question is shown in the test and read all the answers.

Related: How to Convert Slide Shows into Videos

Make learning a fun experience

Microsoft PPT comes with various features and has a learning curve associated with it. If you prefer a plug-and-play model, paid software such as Articulate or Docebo are better options. You can add content and turn it into an interactive module without worrying about the design aspect.

Whether you are in a class or attending a course from the comfort of your own home, a good tutorial can enhance the learning experience. So, get creative and design your first training module.


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