As you work hard to stay on top of your daily tasks, you notice that some of the tasks in your home pile up. Things like cleaning gutters or organizing a closet you mean to get to, but higher-priority items keep getting in the way.
As undesirable as it sounds, you may want to plan your catch-up day and get it all done at once — or at least as many of them as possible. The Google Sheets to-do list template will help you do that, as well as help you know where to start.
How to Find and Use a To-Do List Template in Google Sheets
Once you are logged into your Google Sheets account, you will see a prompt at the top of the page for Start a new spreadsheet. Here, you can choose to work with a blank sheet or a newly used template. Google also suggests other software you can use.
If you don’t see a file list work On the screen, you can find it by selecting a file Model Gallery in the upper right corner. It’s under Personal Heading near the top. Click in the sheet and name it catch up dayincluding the date next to it.
You will notice some placeholder information that tells you how the template works. Conditional formatting for strikethrough and strikethrough tasks is grayed out when you turn them off. Of course, you can change this if you want to, but a catch-up list doesn’t have to be pretty to get the job done.
How to plan a catch-up day with Google Sheets
The idea of catch-up day is that you try to tackle as many backlogs as possible during that date. Backlog tasks are those that you want or need to do, but that you put on hold to deal with other priorities. However, they may complain about you. You’re probably thinking about one or two now.
A day of catching up will clear some of these tasks from your mind. You can plan to do this on a day off or on a day that isn’t too busy with other commitments. The idea is not to bypass the entire backlog, but to process as many items as possible.
So, to plan a follow-up day with a to-do list template, you don’t need a date column. Alternatively, you can replace it with priority or Weight.
The idea of the priority column is to assign a number between one and three to your task. One is the highest priority, and three is the lowest. Instead of spending time focusing on the arrangement you want to do without knowing how the day will go, you can choose the next step as you work.
With the weight column, you can assign a number between one and three depending on how long or challenging the task might take. One is the simplest, and the third will require the most concentration or energy. This way, you won’t spend a lot of time organizing your list when creating your plan.
Choose what you want to do based on the time and how you feel. The best place to start is with one of the least desirable or most difficult tasks to get out of the way.
Add your tasks
Avoid overthinking your assignments as you write them. The first step is to get them into your list, and the next step is to add a priority or weight rather than trying to predict the best order.
How to use the sort function in the Google Sheets task list template
If you want to quickly identify all the high priority tasks or the tasks of heaviest importance, click on the three lines next to the column heading. A menu appears where you can choose Sort AZ or Sort Z.
Sorting from A to Z gives you the lowest number first and ZA gives you the highest number. The quickest way to stop sorting is to use an extension cancel download option in release menu or CMD + Z or CTRL + Z.
Some tips for planning and following through on your catch-up day
Creating your list is one thing, but now you have to move on. Once you check a few items, you’ll be happy about it. Here are some tips to keep in mind throughout the process:
- Create your list in advance to avoid using catch-up time in planning. You can do it well ahead of time and add as you think things through or even the day before. Whatever works best for you.
- Avoid overthinking while writing your initial list. Write things down as they come to you, then review them.
- As you go through your list to prioritize or add weight to your tasks, you may notice a few things that are hard to put together. Especially with tasks that keep piling up, you may want to assess if they need to be done at all or if you can leave them to focus on other things.
- Google Docs and Sheets can be easily shared, which means you can share your catch-up day with a friend.
- Don’t worry if you can’t get past your list in a day; Simply move tasks to your next day to catch up. Instead, write it on a backlog in a program like Notion and do it as often as possible.
- If you are evaluating your tasks by weight, this does not mean that you should do all three tasks first. Go with the flow on this.
- The best place to start is the more challenging task, but if you’re struggling to get motivated, look for some quick wins to get into the groove.
- To tackle the remaining tasks on your list and avoid needing another day to make up soon, work on one backlog item per day if you can — even if it’s only fifteen minutes.
Learn about the to-do list template in Google Sheets
Facing those annoying tasks in your backlog is scary. There’s a reason you shouldn’t do it right away, but getting it off your list would be a relief. Sometimes you just need a make-up day to put yourself in the mindset of getting things done — and the Google Sheets to-do list template is the perfect place for effortless planning.